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Previewing a Report, Label, or Letter

Description

To preview a report, label, or letter.

  1. Display the appropriate tab of the Control Panel.

  2. Select the layout of interest and click Preview > Preview.

  3. If you select

The following functions are available.

  • If the preview is more than one page, use these buttons to scroll through it. You may also enter a page number and click ENTER to go directly to that page.

    images/Move_First_Button_2.gif
    images/Move_Previous_Button.gif
    images/Move_Next_Button.gif
    images/Move_Last_Button_2.gif

  • Displays the Print dialog.

    images/Print_button.gif

  • Displays the Print Setup dialog.

    images/Print_Properties_button.gif

  • Zooms in and out of the preview.

    images/Magnify_button.gif

  • Toggles between a one page and a two page preview of the layout.

    images/Preview_1_Page_button.gif
    images/Preview_2_Pages_button.gif

  • Toggles between a color and a black/white preview of the layout.

    images/Choose_Image_button.gif

  • Displays the Save As dialog box to select different formats for saving the current preview as a file. These options are: HTML, Text, RTF, and PDF.

    images/IE_icon.gif
    images/Notepad_icon.gif
    images/Word_icon.gif
    images/Acrobat_icon.gif

  • Displays the Send As dialog box to select different formats for emailing the current preview. These options are: HTML, Text, RTF, and PDF.

    images/Email_as_HTML_button.gif
    images/Email_as_text_button.gif
    images/Email_as_RTF_button.gif
    images/Email_as_PDF_button.gif

Save as Dialog Box

  1. Make a selection from the Save as list. The options are:

    • "Adobe Acrobat PDF File". Can be displayed with Adobe Acrobat Reader.

    • "Dynamic HTML File". Can be displayed with a browser.

    • "Rich Text Format File". Can be displayed with Microsoft Word or Microsoft Wordpad.

    • "Plain Text File". Can be displayed with Microsoft Notepad and many other text editors.

  2. Optionally, un-check Open file with associated application if you do not want to see the results.

  3. Enter the name of the file you are going to create in the Filename field.

  4. Click Options to display the Options dialog to control more formatting and processing steps.

Send as Dialog Box

  1. Make a selection from the Select a File Type list. The options are:

    • "Adobe Acrobat PDF File"

    • "Dynamic HTML File"

    • "Rich Text File"

    • "Plain Text File"

  2. Click Options to choose the email client you want to use.

    • "Default E-Mail Client"

    • "Alpha Anywhere E-Mail Client"

  3. If you selected "Adobe Acrobat PDF File", click Click to Set PDF Options to display the Options dialog to control more formatting and processing steps.

  4. If you selected "Dynamic HTML File", click Click to Set HTML Options to display the Options dialog to control more formatting and processing steps.

  5. If you selected "Rich Text File", click Click to Set RTF Options to display the Options dialog to control more formatting and processing steps.

See Also